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For Personal trainers and coaches

Personal Trainer Toolkit

Price your sessions, track packages and renewals, log workouts, and stop losing income to no-shows and lapsed clients.

Get the toolkit - $29Download the free sample

Sound familiar?

What is inside

Pricing Calculator

Minimum price per session from your income goal, costs, schedule and cancellations; package discount math

Clients

Sessions purchased, used, remaining, total paid, last session and a RENEW NOW / at-risk status

Session Log

Every session with attendance status (completed, no-show, late cancel)

Payments

Package sales; sessions credited automatically from your package list

Workout Log

Sets x reps x weight, volume and estimated 1RM per set

Progress

First vs latest vs best estimated 1RM for any client and exercise

Dashboard

Monthly revenue, sessions, no-show rate and client status counts

Settings

Your packages, session types and attendance statuses

35 prompts

Copy-and-paste prompts with [PLACEHOLDERS] and a clear output format for each.

Checklists

Printable workflow checklists for the routines you repeat.

One editable .xlsx workbook (live formulas, dropdowns, flags), plus prompts and checklists in plain-text files, and a README. Opens in Excel, Google Sheets (via import) and LibreOffice.

A look at the prompts

1. Consultation agenda
Create a 30-minute free consultation agenda for a prospective client who wants [GOAL, E.G. STRENGTH / WEIGHT LOSS / EVENT PREP]. I am a [CERTIFIED PERSONAL TRAINER] working [IN PERSON / ONLINE]. Cover goals, history, schedule, preferences, barriers, how I work, pricing overview and next steps.
Format: timed agenda with questions to ask.
12. Small-group class plan
Plan a 45-minute small-group class for [NUMBER] people of mixed fitness levels using [EQUIPMENT]. Give a structure with stations, timing, and three levels of each exercise (easier, standard, harder). Include coaching cues and a safety briefing script.
Format: timed plan with a station table.
24. Package price check
My minimum price per session is [AMOUNT] (from the Pricing Calculator). I plan to offer a 10-session package at a [PERCENT]% discount. Show the effective price per session, how many more sessions per week I must teach to earn the same income, and a risk list.
Format: calculation table and recommendation.

Try it free first

The free sample includes the Pricing Calculator sheet, 8 prompts and a starter checklist. No sign-up needed.

Download the free sample (ZIP)
$29

One-time payment. Instant download.

  • Full editable workbook
  • 35 prompts
  • Complete checklists
  • README and licence for your own business use
Buy the Personal Trainer Toolkit - $29

Want all five toolkits? Get the bundle for $79.

Questions

Does it give workout, nutrition or medical advice?

No. It helps you plan, track and communicate. Programming prompts are drafts for you to review, and clients with health concerns should be cleared by a healthcare professional.

Does it work in Google Sheets?

Yes. Upload the .xlsx with File > Import in Google Sheets. It also opens in Excel and LibreOffice. The formulas use standard functions (SUMIFS, COUNTIFS, INDEX/MATCH and similar).

Do I need spreadsheet skills?

No. Type into the yellow cells; the grey cells calculate on their own. The Start Here sheet explains each tab.

Which AI tool do the prompts work with?

Any general AI assistant that accepts text. Fill in the [BRACKETED PLACEHOLDERS], then read and edit the output before you use it.

Is this a subscription?

No. It is a one-time purchase. You download the files and keep them.

Is the example data real?

No. Every name, amount and date in the example rows is made-up sample data so you can see the formulas working. Replace it with your own.